Berkeley Lab: Physical Biosciences

Travel

Get Authorization
- Foreign Travel Authorization
  - You must use TREX to create your authorization. Note that you cannot get on a plane without DOE approval! Also, before traveling you must know about the Fly American Act. Go HERE to read about it.
  - Click HERE for more information about Foreign Travel
- Domestic Travel Authorization
  - Use TREX if required by your division OR consult with your division business manager to begin.
  - Click HERE for more information about Domestic Travel
- Local Travel Authorization
  - Requires verbal authorization from your division
  - Click HERE for more information about Local Travel

Make a Reservation
- Create a Traveler Profile to be able to use the Lab's travel agency, Carlson Wagonlit (CWT) (if you haven't done so already)
- Booking Online through CWT: Use Cliqbook (preferred method)
- Booking by Phone through CWT: Use this method to contact our travel agency (1-888 243-1125)

Go on your Trip
- Once you’ve made your reservations and are on your trip, remember to save your receipts. To understand which receipts you must have for reimbursement and what must be shown on the receipt, consult the LBNL Travel Policy.

Submit Vouchers and Receipts for Reimbursement
- Use TREX to submit your expense report.
- Click HERE to find information about reimbursement.

Depending on distance traveled, city you are visiting, and the time of year, the allowed expenditure changes.
Reimbursement covers food, lodging, travel, and other items depending on several factors. More Details can be found at http://www.lbl.gov/Workplace/CFO/travel/
To get an estimate on the allowed expenditure, visit the General Services Administration Per Diem Web Site for Domestic United States Travel and The State Department Per Diem Web Site for International Travel.